Terms and Conditions for Camps

With submitting any Camp registrations through our Registrations site, each Parent/Guardian agrees to these terms.

Health Information:

 Food Allergies, Lunch & Snacks: Campers will have a 60 minutes lunch break from approximately 12 noon to 1:00pm and will be able to consume their lunch in the tent, break area or in a shady area.

Sun burns / Sun strokes: As most activities occur outside, it is a good idea for Campers to use sunscreen and wear a cap or a helmet when riding and dealing hands-on with the horses. Please send SPRAY lotion with your child. Apply the first coating at home and we will subsequently re-apply if needed (but only if it is spray lotion. Our Camp staff is not aloud to apply any Sun Cream on children). Note that shaded areas and drinking water are available throughout the camp day.

Footwear: All campers must wear strong, hiking type shoes, preferably low-heel boots for riding or working around horses. Tennis shoes are okay for the remaining parts of Camp. No flip flops,canvas sneakers or open-toe shoes will be permitted around Camp).

Ticks and insect bites: While our staff will remain as diligent as possible to ensure that your child remains tick-free, we ask parents to check their children for ticks on a nightly basis. If you would like your child to be sprayed with an insect repellent, please send it with your child along with a note including your instructions. A product with less than 10% DEET such as Scientistic or OFF is what the American Academy of Pediatrics recommends. Be aware that when on the trails, bee or wasp stings can happen and we should be made aware of allergies to such. It is recommended that children allergic to bee stings wear a long-sleeved shirt while riding on the trails.

Illnesses and Injuries: If your child becomes ill, sick or injured during the camp, (s)he will be brought to the First Aid station located at our Farm. Should the camper run a fever or have a communicable disease or request you to pick him/her up, you will be called to arrange for an early pick up in order to ensure that your child gets the proper parental attention while managing a healthy environment for the other campers and our staff. If your child suffers a minor injury, (s)he will be treated at our first aid station by one of our staff members. If the injury requires more than a band-aid or an ice pack, our staff will contact First Aid Responders then you to discuss the extent of the injury and the potential treatment.

A Consent Form is enclosed in our Welcome package: Please fill out and forward it to us prior to the start of camp.

Early drop-offs Late pick-ups: These can be arranged in advance with our Office for an extra fee. Please call our Office at 803- 374 2155 for more information. 

Transportation: With the submission of the registration parents/guardians give permission to Stefanie Terebayza and Pony Gang Equestrian Services staff to transport the child attending our Camps off camp property for the purpose of medical care or program activities as deemed appropriate by the Camp Director. In the event parent/guardian cannot be reached in an emergency, parents/guardian give permission to the physician selected by the Camp Director to hospitalize, secure proper treatment, and order injection, aesthetic or surgery for the child named in the registration. Parents/Guardians understand that Stefanie Terebayza and Pony Gang Equestrian Services does not provide accident/medical insurance for children attending Camp. Medical bills, including prescription drugs, will be the responsibility of the parent or guardian named in the registration.

Behaviors: Rules for campers are the same for all without regard to race, color, national origin, gender or disability.  Parents/Guardians understand that all campers will be treated as individuals and respect will be shown for a range of abilities and behaviors. Parents/Guardians agree that Stefanie Terebayza and Pony Gang Equestrian Services staff reserves the right to dismiss a child from camp whose special needs they are not able to provide for or whose conduct is not in the best interest of the camp community, without refund. Parents/Guardians will notify the director if their child has any serious restrictions related to his/her participation in the camp program.

Payment terms:  Parents/Guardians are aware of the following policies regarding camp fees: With submitting this Camp registration Parents/Guardians registered their child for the Camp week/s picked in the registration and they are aware that the Camp fee's will be due;  A Cancellation notice must be submitted in writing and mailed to the camp's mailing address. If no Cancellation notice is send all Camp fees become due; Refunds will be issued in the same manner as payment was made; If Refunds are issued, 80% of tuition paid will be refunded if written notice is received no later than nine weeks prior to start of camp; Cancellations received less than nine weeks forfeit full tuition unless there is a valid health related reason for cancellation. All health-related cancellations require a physician's written notice. Cancellation due to severe illness or accident prior to camp session start date require a physician's written notice. After cancellation is reviewed, 60% of tuition paid will be refunded; Cancellations due to personal reasons will not receive a refund; Cancellations due to withdrawal, dismissal, transportation issues, changes to vacation plans and any other reasons will not receive a refund; Campers who leave during a session will not receive a refund; Once a camper arrives at camp no refunds will be made for any reason; We reserve the right to dismiss any camper that is not compatible with the camp programs; No refunds are given if a camper missed days due to homesickness or personal commitments; We cannot offer discounts on late starts and early departures; If camper refuses to participate in off-camp activities, activity fees are nonrefundable; Tuition quotes do not include miscellaneous charges unless noted otherwise (personal spending).

Failed payments of any kind will be charged a $50 Administration Fee and the amount due (inc. administration fee) has to be paid in cash within 24 hours. 

Weather police:  In case of inclement weather, Pony Gang Equestrian Services will substitute indoor activities of our choice for Campers.

Waivers/Health Forms and Permission slips:  Parents/Guardians have to download all forms and Waivers from the link on our Registration site and send this forms and waivers latest one week before Camp starts to Pony Gang Equestrian Services, 393 Frost Road, Camden SC 29020.

Photo release: With submitting your registration you give Pony Gang Equestrian Services the permission to use photographs taken of your child while at camp for promotional purposes. Pony Gang Equestrian Services reserves the right to make changes to schedules or child’s riding group.

 

We are looking forward to a fun, safe and healthy summer experience for our campers and staff!